When you plan the party, you have to plan out the guest list, venue, meals, décor, entertainment, and the budget. You're also going to want to figure out a theme. Like a wedding theme, the engagement party's theme ideas need to match and complement one another. To make things easier, we recommend the following steps:
1. Deciding who will host the party: This can be the parents of the bride and groom, the Maid of Honor, the Best Man, or the groomsman. There's lots of flexibility here.
2. Setting a date and time for the party: It's important to consider the schedules of the bride, groom, and their guests when choosing a date and time.
3. Creating a guest list: This list should include close family and friends of the bride and groom. The guest list determines the size and scale of the party, so it's important to make sure that everyone who is invited actually wants to attend.
4. Deciding on a location for the party: Are you going to have an outdoor party or a cocktail party? Will you have a formal party indoors with suits and immaculate dresses? What about a tiny movie night party with a handful of your friends? The location will heavily influence your choice in theme. Everything about your engagement party depends on the number of guests and the budget. You'll want to know what your upcoming wedding budget is to make sure you properly budget for your engagement party. The last thing you want to do is have insufficient funds before your wedding. The venue will also play a role in how many people can attend and what kind of activities can take place. You'll ideally want plenty of beautiful space.
6. Planning activities: Activities can include fun games, dancing, or a photo booth. The number of activities should scale up or down depending on the size of your venue. Do you need a lot of outdoor space? Are you going to be indoors? Smaller locations will needs much more planning, but it's perfectly doable. Engagement party games can range from board games to a fun casino night with friends.
7. Ordering food and drinks and planning the menu: You're going to want to serve some of your favorite foods to your guests. A lot of couples opt in for homemade food made by their families too, and that works perfectly well! As long as you have delicious food available, your guests are going to have a wonderful time. If you aren't going to make homemade food, make sure you talk to vendors way before the party day to make sure you aren't short supplied.
8. Planning transportation: This is important if the party is being held at a location that isn't easily accessible by public transportation. If there's going to be alcohol at your party, you'll definitely want an easy way to get your guests home safely!